Name and Object of Club

1.    The Club shall be called the Notts and Derby District Bull Terrier Club.  Its object is for the benefit of its members and it will not be classed as a trading business so that the profits from any source, function or activity of the Club shall be maintained for the benefit of, and for the further encouragement of its members in the management, breeding, training and exhibiting and every other aspect relating to the improvement of the Bull Terrier.


Composition

2.    The Club shall consist of President, Honorary Secretary, Honorary Treasurer and a Committee of 15 including the Officers, and an unlimited number of members.


Committee

3.     The management of the Club shall be in the hands of the Officers and Committee.  Each Committee member shall retire after serving for three years, and shall be eligible for re-election.  Meetings of the Committee shall be held as often as deemed necessary.  A quorum for Committee meetings shall be seven including at least two Officers.  Any member of the Committee absent from three consecutive meetings except for reasons of health or other reasons considered adequate by the Committee, shall be deemed to have resigned and the resulting vacancy may be filled by co-option.  The Committee shall have the power to fill any vacancy by co-option.  Such co-opted members shall hold office only until the next Annual General Meeting and are than eligible for election.  Voting on the Committee shall be by a majority.  The Chairman of the meeting shall have the casting vote in addition to his/her own vote.  No one who has been a member for less than three consecutive years, and has not attended two of the three immediately previous Annual General Meetings, except for reasons considered by the Committee to be substantial, may be elected to the Committee. No member of the Committee shall be a member of any other regional Bull Terrier breed club committee.


Election of Members

4.    Candidates for membership or joint membership must be proposed by one existing fully paid up member.  Candidates shall complete an application form and forward it with the appropriate subscription to the Hon Secretary for consideration at the next Committee meeting.  The Committee shall elect members by secret ballot.


Voting Rights

5.   Each member and joint member shall be entitled to one vote immediately upon acceptance of membership by the Committee.  Voting shall be by secret ballot or show of hands as decided by a majority at the meeting.  Postal votes and proxy votes are not allowed.


Subscription

6.   The annual subscriptions for membership and joint membership shall be such amounts as are agreed by members in General Meetings and notified to the Kennel Club; they shall be payable to the Hon Secretary on the first day of January in each year.  No member whose subscription is unpaid is entitled to any of the privileges of membership, and if a member shall fail to pay the outstanding subscription by the 1st March his/her name shall be automatically erased from the register.  Re-admission to membership shall be on the same terms and conditions as for new candidates.


Club Property

7.   The Property of the Club shall be vested in the Committee.  In the event of the Club ceasing to exist, a General Meeting shall be called to decide the disposal of the Club's assets and the outcome of the meeting notified to the Kennel Club.


Election to Office

8.   The President - The President shall hold office for three years.  At the last Committee meeting before the appropriate Annual General Meeting the Committee shall decide its nomination for the Office of President.  The Committee's nomination for President shall be put to and confirmed by the membership at the A.G.M.

    Honorary Officers - At the last Committee meeting before the A.G.M. the Committee shall nominate an Honorary Secretary and Honorary Treasurer.  The Committee's nominations for these posts shall be confirmed by the membership at the A.G.M.

    Chairman - At its first meeting after the A.G.M. the Committee shall elect a Chairman from amongst its members for the ensuing year.

     Committee - Invitations for nomination, detailing the conditions of eligibility shall be sent out with the Notice convening the Annual General Meeting.  When the number of valid nominations exceeds the number of vacancies a secret ballot of members present at the A.G.M. shall be held.  Should there be more than four vacancies then members will be elected for periods of three, two or one years in order to maintain the balance; the candidates receiving the greatest number of votes to be elected for the longer periods.


Club Accounts 

9.    A banking Account shall be held in the name of the Club and from which withdrawal shall only be made on the signatures of the Hon Secretary and Hon Treasurer.  The Hon Treasurer shall maintain the accounts and an Auditor shall be appointed at each Annual General Meeting for the purpose of auditing the Club's Accounts for the ensuing year.


Financial Year

10.   The financial year of the Club shall be from the first day of January to the last day of December.


Annual General Meeting

11.   The Annual General Meeting shall be held before the end of April each year at a time and place to be decided by the Committee.  The business to be transacted at the Annual General Meeting shall be as follows:

To hear and approve the Minutes of the previous A.G.M.

To receive the reports of the Committee.

To receive, and if approved, adopt the statement of accounts and Balance Sheet.

To confirm when appropriate the Committee's nomination to the Office of the President of the Club.  

To confirm the election of Honorary Officers.

To elect members to the Committee.

To appoint Auditors for the ensuing year.

To discuss any resolution duly placed on the agenda of which prior notice has been given to the Hon Secretary.  No business shall be transacted at an A.G.M. unless it appears on the agenda.  


A Notice convening the A.G.M. shall be sent to members not less than two months before the date of the meeting.  

The Notice shall contain the following:

The names of retiring members of the Committee and whether or not they seek re-election.

The number of vacancies.

An invitation to submit in writing nominations in accordance with the Rules, and any motions which it is desired to discuss at the meeting.

Any nominations or motions shall have a proposer and seconder and to be valid must be received by the Hon Secretary not less than four weeks before the A.G.M.

The President of the Club shall preside at the A.G.M.  Voting shall be by a majority.  The President shall have a casting vote in addition to his/her own vote.  A quorum at the A.G.M. shall be eight persons including at least four members of the Committee.  A register of attendance shall be kept.  The Agenda and Statement of Accounts shall be circulated at least one week before the meeting.


Special General Meeting

12.     A Special General Meeting of the Club shall be summoned by the Hon Secretary within four weeks of receiving a requisition signed by at least 25 members stating the nature of the business to be transacted.  The Hon Secretary shall issue a notice of the meeting and an agenda which shall be sent to all fully paid up members at least 14 days before the date of the meeting.  No business other than that detailed on the agenda can be discussed at a Special General Meeting.

The Committee is also empowered to call a Special General Meeting at its discretion.  The Chairman of the Committee shall preside at a Special General Meeting.  Voting shall be by a majority of those paid up members present.  The Chairman shall have a casting vote.  A quorum of a S.G.M. shall be as at an A.G.M.


Expulsion of Members

13.   Any Member who shall be suspended under Kennel Club Rule A42j(4) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42j(8) shall ipso facto cease to be a Member of the Society for the duration of the suspension and/or disqualification.

If the conduct of any Member shall, in the opinion of the Committee of the Society be injurious or likely to be injurious to the character or interests of the Society, the Committee of the Society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her.

Notice of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation.  If at the Meeting, a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall thereupon cease for all purposes to be a Member of the Society except that he/she may, within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.


Amendments to Rules

14.   The Rules of the Club may not be altered except at a General Meeting or Special General Meeting.  Any proposed alterations to the Rules approved by members in General Meeting may not be brought into effect until the Kennel Club has been advised and given its approval of the alteration.


Annual Returns to The Kennel Club

15.  The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by the 31 of July each year other returns as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the affiliation of Agricultural Societies and Municipal Authorities, be forwarded to the Kennel Club.  The Officers also acknowledge their duty to inform the Kennel Club of any change in Secretary of the Society which may occur during the course of the year.


15 A.   The Club must send a list of members and their addresses to the Kennel Club with its annual returns and make an up to date list of members available for inspection if so requested by the members of the Club or by the Kennel Club.


16.    The Kennel Club shall be the final Court of Appeal in all matters of dispute.


17.     The Society shall not join any Federation of Societies or Clubs.    


18.  No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society. 


Deafness in Bull Terriers

19.  The Club considers any dog to be deaf if it cannot hear perfectly.  All members of the Notts. and Derby District Bull Terrier Club do undertake not to exhibit or breed from deaf dogs and furthermore shall support the Club in every way practicable to stop exhibiting of, or breeding from, deaf Bull Terriers whether owned by members or not.


20.  The Club does not condone breeding from dogs which suffer from painful hereditary physical defects.



Addendum agreed at the 2004 AGM

   This Club recommends its Members to health test dogs before breeding - for deafness, heart, and kidney diseases.  These tests should be the BAER test for hearing, heart testing by a veterinary cardiologist and kidney testing by UPC ratio with less than 0.3 as the critical value.  (These are the health standards set by The Kennel Club for the interbreeding programme).


Addendum agreed at the 2007 AGM

   Notice period for nominations and motions for the AGM increased to four weeks at the 2007 AGM.